AP Specialist - Amarillo, TX

Amarillo, TX
Full Time
Corporate
Entry Level
General Description / Objective
The Accounts Payable Specialist assists with the day-to-day accounting functions of Friona Industries related to accounts payable processing and vendor management. This position is responsible for ensuring timely and accurate processing of invoices, payments, and vendor records across all departments.
The role requires strong attention to detail and frequent coordination with internal departments, vendors, and accounting staff to maintain accurate financial records and support daily, monthly, and annual accounting processes. This position reports to the Accounting Manager and may work in conjunction with other accounting staff, managers, and executives across Friona Industries locations.
Roles and Tasks
  • Gather backup for cattle invoices
  • Verify information on invoices and purchase orders and feedyards
  • Processing cattle payments daily
  • Reconcile daily drafts
  • Balance specific accounts, Monthly general ledger balancing
  • Perform lien searches on new suppliers along with updating current suppliers every six months
  • Send suppliers cattle contracts
  • Update and maintain vendor database
  • Maintain filing contracts, cattle tickets, drafts, etc.
  • Assist with special projects and audit preparation
  • Provide coverage and support in the procurement department and accounting department
  • Backup for the outside cattle assistant
  • Answer phones
  • Process and review vendor invoices for accuracy, coding, and proper approval
  • Process payments including checks, drafts, wires, and ACH transactions
  • Maintain and update vendor records in the accounting system
  • Verify invoices against purchase orders, receipts, and supporting documentation
  • Reconcile vendor statements and resolve discrepancies in a timely manner
  • Respond to vendor inquiries regarding invoices, payments, and account balances
  • Perform lien searches on new suppliers and update supplier records as required
  • Maintain organized electronic and physical documentation for all accounts payable transactions
  • Assist with month-end closing activities including reconciling assigned general ledger accounts
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Maintain accurate historical records of payments, invoices, and vendor documentation
  • Assist in preparing reports and analyses related to accounts payable activity
  • Support internal and external audit requests by providing documentation and reports
  • Follow established accounting procedures and assist with identifying opportunities to improve payment processes
  • Provide support and coverage to other finance or procurement functions when needed
  • Assist with special projects as assigned
  • Perform other duties as assigned

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
 
Profile / Professional Competencies
Education Requirements:
  • High School Diploma / GED preferred
  • Preferred: Associate’s degree in business, Accounting, Finance, or related field, or equivalent work experience
Specific Knowledge / Experience:
  • Proficient in Microsoft Office programs, especially Excel
  • Knowledge of accounts payable processes and general accounting principles
  • Experience with accounting or ERP systems preferred
  • Cattle, agriculture, or feedyard accounting experience is helpful but not required
  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Strong communication and problem-solving skills
  • Ability to work independently with minimal supervision
  • Ability to manage multiple priorities and meet deadlines

It is our policy to provide equal employment opportunities and we will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability veteran status or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Friona Industries participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

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